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Hill Walking Club Sutton Coldfield
The next Sunday walk is ---
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 PRIVACY POLICY FOR HILL WALKING CLUB

Hill Walking Club  takes your privacy seriously and is committed to ensuring that all personal information handled by the club is processed according to the legally compliant standards of the General Data Protection Regulations which came into force on 25thMay 2018. As a “controller” of the personal information that you provide to us, this privacy notice sets out how, why and for how long we will use your personal data, as well as whom it is shared with. It also explains your legal rights as a data subject and how to exercise them.

What we need from you

When you join as a member of Hill Walking Club or renew your membership, we may ask you the following personal information:

Contact details – name, address, email address, phone number and emergency contact details.

If you do not provide us with the personal information that we need this may affect our ability to offer you our membership services.

When we collect your data, we will ask your consent to use it in different ways e.g. preferred means of contact.  We will only use your personal data in ways you have given us permission to do so.

Why we need your personal information

Administration

We collect and use personal data solely for administrative purposes in order to help us carry out our services to members.

This includes:

  • Receiving membership subscriptions.
  • Issuing membership renewal reminders
  • Maintaining a contact database of our committee, leaders and members and their contact permissions.
  • Fulfilling coach bookings placed on-line, over the phone or in person.
  • AGM and Committee notices
  • Organising club activities including recces.
  • Reasons of safety on the hills in the event of difficulties or emergency
  • Banking officers will have access to bank details when required.

Legitimate purposes

We may also share personal information with professional and legal advisors for the purpose of obtaining advice.

We respect your privacy and will not sell or disclose your personal information to any third party, including other walking groups locally or nationally.

How we protect your personal information

Your personal information is accessed by our committee, only for the purposes set out above. It is stored by our club in a password protected computer database and paper based filing systems which are securely stored.

How long we keep your personal information

We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for one year.

You have a right to:

  • Change your communication preferences or restrict the processing of your personal data for specific purposes.
  • Request that we correct your personal data if you believe it is inaccurate or incomplete.
  • Request that we delete your personal information.
  • Access the personal data that we hold about you through a “subject access request”.

You can contact us by e-mail at: walking@hwcsc.co.uk

Complaints

If you are unhappy about how we have used your data, you can complain to the Honorary Secretary of the club

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk

Notification of change of Privacy Policy

Hill Walking Club reserves the right to amend this Privacy Policy at any time. Notice of any change will be posted on our website and will be deemed effective on publication.

Honorary Secretary

Hill Walking Club

August 2018

   

Carol the "Chair" (Likes to be addressed as Sir)

Colin the club secretary

 
   

Bob our membership secretary

John our treasurer (and the owner of the fattest wallet you're ever likely to see)

 
   

Wendy, keeps everybody in order

Arthur, our man in the Lakes

 
   

Howard, not the youngest on the committee

Rob  
    Petra, our latest committe member
   
 
Weather Forecasts

The Hill Walking Club, based in Sutton Coldfield, offers a warm welcome to people who enjoy challenging and adventurous walks in the hills and mountains of England and Wales. We are a convivial group and look forward to welcoming new enthusiasts to our club.
Once a month on a Sunday, our walking programme takes us to the best high places in England and Wales. Starting from Sutton Coldfield in the West Midlands, we travel there and back by coach, replacing the stress of driving with a comfortable journey, -and maybe even a nap and a drink!
We usually offer three walks of varying length and difficulty, and because we take the safety of our members seriously all routes are thoroughly researched and led by the Club’s most experienced walkers. We also have local evening walks in summer, occasional club nights in winter, and weekends away at least twice a year.
The Hill Walking Club has been visiting Britains hills and mountains for over 40 years and many life-long frienships have started on our outings. Our walks are a wonderful way to stay fit and active and a chance to experience the joys of hill walking in the British countryside.
So, explore our website further. If you like what you see and would like to join us, then please use the contact at the top of this page.

 

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